Last Meeting Minutes

EAA Chapter 1031 Executive Meeting Minutes
May 8, 2020

Opening
The regular meeting of the EAA Chapter 1031 Executive membership was held at 1500 hours on May 8, 2020 in via Microsoft Teams teleconference by John Munroe.

Present
John Munroe, President: Dave Ames, Vice President; Tim Boan, Secretary; Juergen Nies, Treasurer.

Open Issues
May 2020 General Chapter Meeting: After a brief discussion it was unanimously agreed that no chapter meeting would be held for May of 2020 with the current “social distancing” restrictions. While the possibility of a teleconference for the general membership was contemplated, it was felt that the digital communications bandwidth limitations of our rural area would limit meaningful meeting participation with a membership contingent of the size of our membership.

A brief discuss regarding member in arears on their dues was held. Juergen reported that at least four members were still in arears on 2020 dues and had not responded to the general email that he had sent in that regard. Juergen will send the respective members individual emails reminding them of their dues. Tim will draft a letter for postal delivery to those members in arears who do not respond to the email.

Juergen provided a brief financial report with an income of $760 from dues this year and a current balance of $3067.13 in the chapter account. He will provide a detailed financial statement at the next general meeting. He also stated that we had yet to be reimbursed for the Young Eagles banner purchased last year by EAA National. Tim suggested that he would help in following up with EAA National on this issue.

New Business
Juergen stated that with the excess funds the chapter currently has, it would be appropriate to provide the membership with patches or hats. He stated, previously, new members were provided with patches upon joining, and he was able to display one of these. It was agreed that this would be addressed at the next general meeting.

John introduced the idea of conducting a brief safety discussion at each general meeting. It was agreed that this was a very worthwhile suggestion and would be incorporated at the next general meeting.

Juergen suggested that an Executive Meeting should precede every general meeting. Holding this meeting was agreed unanimously.

Additionally, the possibility of conducting a chapter flyin/cookout in late summer or early fall after the “social distancing” restrictions are relaxed was introduced by Juergen.

The possibility of selling “T” shirts or hats was also discussed. Tim agreed to discuss the opportunity for a chapter flyin with Nick Sabo, the airport director.

Action Items
John will notify the membership of cancellation of the chapter meeting for May 2020.

Juergen will send individual emails to chapter members who have yet to pay their 2020 dues.

Juergen will prepare a financial statement for our next general meeting.

Juergen will contact EAA National in another attempt at receiving reimbursement for the Young Eagles Banner.

At the next general meeting, distribution of chapter patches and/or hats to the members will be addressed.

At the next general meeting the possibility of a chapter flyin at Winchester airport will be presented to the membership.

Tim will consult with Nick Sabo, Winchester Airport Executive Director regarding the possibility or hold in an EAA flying/cookout at Winchester airport in late summer/early fall after the “social distancing” restrictions have been relaxed. The possibility of a fuel discount for the flyin will be introduced.

Tim will draft a “Dues in Arears” letter for mailing to members that have paid their 2020 dues and have not responded to individual emails from Juergen.

Adjournment
Meeting was adjourned at 1550 hours by John Munroe. The next Executive meeting will be held within one month.

Minutes submitted by: Tim Boan, Secretary

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EAA Chapter 1031 Executive Meeting Minutes
June 15, 2020

Opening
The regular meeting of the EAA Chapter 1031 Executive membership was held at 1000 hours on June 15, 2020 in via Microsoft Teams teleconference hosted by Juergen Nies.

Present
John Munroe, President: Dave Ames, Vice President; Tim Boan, Secretary; Juergen Nies, Treasurer.

Old Business
Membership: Juergen reported that chapter currently has 40 members in good standing. The matter of possibly sending postal mail to members that appear to be in arears with their dues was discussed. It was decide that we would not mail such letters. John indicated that there would be an individual from the Berryville area joining the chapter.

Next Member Meeting - July 2020 General Chapter Meeting: The possibility of holding the next chapter meeting outside at KOKV or White Post was discussed. It was felt that it was reasonable to plan for this with White Post being the preferable location. Tim will contact Zeke Zechini to secure permission for a meeting at White Post July 8, 2020 at 1900. If he is not able to secure such permission, the next meeting will be held outdoors at KOKV.

Juergen reported that he had contacted EAA National with regard to compensation for the Young Eagles banner purchased last year. He was informed that items purchased for such reimbursement must be through the EAA contract provider, and therefore our banner purchase was not eligible for reimbursement.

Tim reported that he had discussed the possibility of a chapter cookout/flyin at KOKV in the early fall with Nick Sabo, Winchester Airport Executive Director. He was supportive and agreed that a fuel discount for attendees was doable. This opportunity will be discussed at the next general meeting.

New Business
Tim reported he is receiving requests for both Young Eagle and Eagle flights. He reported that he had suspended flights based on the current COVID-19 problem and further discussed the “social distancing” conundrum with these flights. After some discussion about mechanisms to resume the program, it was agreed that flights would not be resumed at this time. However, the possibility of having individual virtual meetings with the applicants was viewed as a positive mechanism to currently continue the program. Tim will contact the EAA National YE/E coordinator to discuss alternatives to actual flights.

The possibility of resuming flyouts was discussed. It was agreed that flyouts should resume with the caveat that passengers would generally not be encouraged owing to “social distancing.” Juergen stated he would resume planning flyouts with the next one probably being to Niagara Falls.

John directed Tim to provide a summary of the executive meeting to the general membership.

Action Items
Tim will contact the national EAA YE/Eagle coordinator to discuss alternatives to flights for YE/E applicants.

Tim will provide an emailed bulleted summary of the executive meeting to the general membership.

Tim will contact Zeke Zechini to secure permission to use White Post for the next outdoor general meeting.

John will notify the membership of the location of the chapter meeting for July 2020. Juergen will prepare a financial statement for our next general meeting..

At the next general meeting, distribution of chapter patches and/or hats to the members will be addressed.

At the next general meeting the possibility of a chapter flyin at Winchester airport will be presented to the membership.

Juergen will resume planning flyouts.

Adjournment
Meeting was adjourned at 1053 hours by John Munroe. The next Executive meeting will be held July 1, 2020 at 1700.

Minutes submitted by: Tim Boan, Secretary

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